Privacy & Security Policy

We appreciate your visit to the U.S. Vote Foundation (US Vote) website, a service owned and operated by Overseas Vote Foundation (OVF or we, our or us). Below you will find the policy that applies to information that we collect and use through this website. It also applies to text messages and emails. You agree to the terms in this policy when you use the US Vote website.

This policy does not apply to information that we may collect about you offline or from other sources. Our company and our web servers and storage appliances are located in the continental United States. As such, our information collection and use practices are governed by the laws of the United States, and we strive to conform to those laws, not the laws of foreign jurisdictions, which may provide for different or more protections than those offered under U.S. law. If you are located outside of the United States, please be aware that any information you provide to us may be transferred to the United States. Please also be aware that by using our sites and giving us your information, you consent to such transfer. You also understand that the U.S. may not provide the same level of protections as the laws of your country.

Collection and Use of Personally Identifiable Data
You can visit the U.S. Vote Foundation website without revealing any personally identifiable data. However, we do collect personally identifiable data from you online in features of our website including name, address, and telephone number. This information is requested when you: (i) establish a voter account in “My Voter Account”; (ii) join one of our mailing lists; and (iii) send us a question or comment using the Voter Help Desk. If you use our website, we may collect information about the browser you are using. Our web server may store your IP address and domain. We might track the pages you visit. We might look at what site you came from, or what site you visit when you leave us. We collect this information using tracking tools described in this policy. To control those tools, please read the “Your Choices” section below.

Information you submit is used to respond to your request, to provide you with our products and services, to improve our website and update our email lists, to communicate with you about our relationship, and for other business purposes. We will share your information if we believe we are required by law to do so, to cooperate with legal investigations, or to protect our Site, our organization, or your safety and the safety of other website visitors. We may also share your information:


With third parties who perform services on our behalf. For example, we may share information with vendors. We may also authorize them to collect information on our behalf. Some vendors may be located outside of the United States.

With our business partners. If we provide joint products or services, we may share information with business partners, who may use your information in a variety of ways, including to communicate offers to you from us and our marketing partners.

With an acquirer. We will transfer information if we are acquired by or merged with another company or a portion of our business is sold to another company.


For other reasons we may describe to you.


Voter Registration Service
Our primary service is to provide an online, dynamically created Voter Registration. A website visitor can generate a valid state-specific Application form that can be used for eligible voters. To function as intended, our software requires users to send various pieces of personal data over the Internet and through our software and servers. Because of the highly sensitive nature of this data, we take a number of precautions, including the following:

  • We do not track or archive Social Security Numbers, State Drivers License Numbers, State Issued Identification Card Numbers or complete birth dates when they are submitted as part of your use of the registration service.
     
  • During a registration session, personally identifiable data is stored only long enough to dynamically generate a completed Registration form as PDF file.
     
  • PDF files are generated dynamically and are immediately deleted from our servers. By the time you receive your form through direct download, the data has been removed from temporary file space.

Donor Credit Card Information
We use a third party service to process all credit card and electronic check donations made to our organization. We do not store credit card information on any of our servers.

Cookies and Non-Personal Information
Cookies are files that are placed on the hard drive of your computer to identify your computer and your preferences when visiting websites. With the help of cookies, your experience at a website can be more useful and more convenient. Certain of our features require that you enable cookies on your computer. We require that you enable cookies before using those services, because cookies are necessary to manage your secure session and protect the security of the information you provide us.

For quality and statistical purposes, we store and track non-personally identifiable information and use this data in aggregate form and have no way of connecting statistical data with actual users of the system. We will track, for example, how many visitors have completed a Registration Request form for each particular state. All actual users of the system remain completely anonymous. We have no interest or use in tracking the personally identifiable data of our users. In fact, by not tracking personally identifiable data, we can better ensure the safety and security of all of our users world-wide.

Your Choices
You can opt out of receiving marketing emails or text messages by following the instructions in any marketing emails or text messages you receive. You can also opt-out by sending us an email at info@usvotefoundation.org. To request changes to or to review your information, please send us an email at info@usvotefoundation.org. You may also email us at info@usvotefoundation.org to have your personal information deleted.

You can choose not to provide personal information. However if you don’t provide us with information some website features may not work. You can also choose to configure your browser not to accept cookies. If you do so, however, some parts of our website may not work.

Data Security Measures
We use industry standard means to protect our website and your information. The Internet is not 100% secure, though. We cannot promise that your use of our site will be completely safe. We encourage you to use caution on the Internet.

Links to Other Websites
The US Vote website contains links to other websites. We cannot be responsible for the content of these websites and have no control over how these sites treat your personal information or whether they adhere to applicable privacy laws.

Children
We do not knowingly collect personal information from children under 13 without verifiable parental consent. If we learn that we have collected personal information from a child under 13 without such consent, we will delete that information as quickly as possible. If believe that we might have information from a child under 13, please contact us at info@usvotefoundation.org.

Policy Updates
From time to time we may change our privacy practices. The latest version of this policy will be posted here. Sometimes there may be a material change to this policy that we wish to apply retroactively. If so, we will notify you and obtain your consent to the extent required by law.

Contacting U.S. Vote Foundation
If you have suggestions, comments or questions regarding this privacy and security policy, please contact:
U.S. Vote Foundation
4325 Old Glebe Road
Arlington, VA 22207 USA
Tel +1 202 470 2480